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NCAA Rules Pertaining to Faculty Involvement with Student-Athletes and Prospective Student-Athletes

The NCAA has strict guidelines pertaining to faculty interaction with currently enrolled student-athletes as well as prospective student-athletes being recruited to UC. It is very important that university faculty be informed of the basics of these rules to ensure that no violations occur that might affect the reputation of the university and jeopardize a student's educational and athletic endeavors.

As a basic principle, enrolled student-athletes are not permitted to receive any extra benefits from faculty or other university employees. The NCAA defines an extra benefit as any special arrangement by an institutional employee provided to an enrolled student-athlete (or a student-athlete's relatives or friends) that is not available to the general student body of that institution.

Examples of arrangements that may be extra benefits include, but are not limited to:

  • Special arrangements for late assignments or make-up exams if these arrangements are not available to the class as a whole,
  • Allowing student-athletes to miss classes if these arrangements are not available to the class as a whole,
  • The use of a copying machine or typing services that are not available to the general student body,
  • Preferential grading for student-athletes,
  • Special arrangements for extra credit work that are not available to the class as a whole, or
  • Providing transportation or the use of an automobile to an enrolled student-athlete.

    As a general rule, a professor or other instructor should not make any arrangements with a student-athlete that he or she would not make for other students in that particular class.

    In the case of prospective student-athletes, (meaning those who are being recruited for Bearcats athletics) faculty members are not permitted to recruit off-campus on behalf of the University. Faculty members are permitted to have on-campus contact with recruits, and may write or telephone a prospect about academic programs or issues. Faculty members should, however, notify the Department of Athletics about any contact they have with prospective student-athletes. It is never permissible for any university employee to provide prospects with any improper benefit or inducement to attract them to UC.

    The Department of Athletics has a strict policy prohibiting coaching staff members from contacting university faculty. This includes, but is not limited to, facilitating the registration and enrollment of prospective or currently enrolled student-athletes and checking on the academic progress of student-athletes. These activities must be conducted through the athletic department liaisons in Academic Services and the Compliance Office. Any faculty member who is approached by a coach should notify the Department of Athletics.

    This is a brief summary of some NCAA regulations that pertain to university faculty members. If you have any questions regarding these rules or any other situation involving Bearcat student-athletes, please contact Maggie McKinley in the Compliance Office at 556-3559 or Frederick A. Russ, Faculty Athletics Representative, at 556-0979.